OM System DS-9500 Digital Voice Recorder

Record, Encrypt, and Send Dictation Without a Computer

The OM System DS-9500 is a handheld digital voice recorder built for doctors, lawyers, and other professionals who dictate every day. Its standout feature is built-in Wi-Fi. When you finish a recording, the DS-9500 can send it to a network folder or by email, so your transcriptionist can start right away.

Key Features

• Wi-Fi file transfer: Send dictations over your wireless network and check their status on the recorder’s screen.
• Dual microphones: Two microphones work together to reduce background noise. A triple-layer pop filter cuts down breath and “p” sounds.
• Three recording modes: Dictation 1 for quiet rooms, Dictation 2 for noisy places, and Conference mode for recording meetings in stereo.
• Three microphone sensitivity levels: High, Middle, and Low to match the room and how close you hold the recorder.
• 256-bit AES encryption: Files saved in DSS Pro format are encrypted, and a PIN lock protects the recorder itself.
• 4-position slide switch: Record, stop, play, and rewind with one thumb, just like a traditional dictation recorder.
• Up to 10 author IDs: Share one recorder among several authors and keep every file correctly labeled.
• Built for daily use: Drop tested to 1.5 meters (about 5 feet), with a body that holds up to alcohol wipes.

Fits Into Your Dictation Workflow

The DS-9500 works with both OM System dictation platforms. Tag each recording with an author ID, worktype, and priority, and the software routes it to the right person. Use ODMS Cloud if your authors and typists work in different places, or ODMS R8 to keep everything on your own Windows network. On the receiving end, your transcriptionist can use the ODMS R8 Transcription Module or ODMS Cloud with an RS-27N foot pedal.

Prefer Bluetooth and real-time speech-to-text? The OM System DS-9600 sends recordings to the ODMS Cloud smartphone app and can turn your speech into text as you dictate.

Specifications

• Display: 2.4-inch color screen
• Memory: 2 GB internal, plus SD/SDHC cards up to 32 GB
• Battery: Rechargeable Li-92B lithium-ion, up to 10 hours of continuous recording
• Recording formats: DSS Pro, WAV, and MP3
• Connections: Wi-Fi, USB, and wired network (LAN) through the CR-21 docking station
• Playback speed: 0.5x to 1.5x
• Software: ODMS Cloud and ODMS R8
• Size: 4.76 x 1.96 x 0.73 inches
• Weight: 4.1 oz with battery

Frequently Asked Questions

Is the DS-9500 an Olympus or OM System product?

Both names refer to the same recorder. Olympus sold its audio business to OM Digital Solutions, which now makes and supports the DS-9500 under the OM System brand. Earlier units carry the Olympus name and work with the same software and accessories.

How long does the DS-9500 battery last?

The rechargeable Li-92B battery lasts up to 10 hours of continuous recording on a full charge. You can recharge it through USB or the CR-21 docking station.

Do I need a computer to send dictations from the DS-9500?

Not for daily use. Once Wi-Fi is set up through ODMS software, the DS-9500 sends files on its own to a network folder or by email.

What is the difference between the DS-9500 and the DS-9600?

The DS-9500 sends files over Wi-Fi, stores up to 10 author IDs, and works with ODMS Cloud and ODMS R8. The DS-9600 uses Bluetooth to send files through the ODMS Cloud smartphone app, adds real-time speech-to-text, and has 4 GB of memory, but it stores one author ID.

Is the DS-9500 HIPAA compliant?

No recorder is HIPAA compliant on its own, because compliance depends on how your organization handles patient data. The DS-9500 supports HIPAA requirements with 256-bit file encryption and a device PIN lock.