A majority of organizations, especially law firms and healthcare facilities, need dictation tools to make their workforce more productive and efficient. This is where digital dictation comes in. In the case of tape-based dictation, you need to record a dictation on a tape and then hand it over to a typist to send it forward. With digital dictation devices, the recording can be sent directly to the typist via Wi-Fi . This can help save a considerable amount of time.
In either of the two cases, the transcriber will have to use a transcription kit. Unlike analogue systems, in which the transcription kit is not connected to the computer, in a digital dictation system it is. In tape-based dictation, the tape can be overwritten, and in the case of backlog, issues can arise. On the flip side, with digital dictation, the number of dictations that can be saved on a computer is almost infinite.
In the following paragraphs, we will discuss some of the benefits of digital dictation devices for organizations.
1. They Ensure Efficiency
With digital dictation, files can be with the typist or secretary the moment they are complete, irrespective of their physical location. If you used a tape system and were not in your office for the day, you would have to go back and hand your secretary the tape, who would then spend time transcribing them. With digital dictation, the files can be ready for you to see, whenever you return to your workplace.
2. They Provide Flexibility
Digital dictation, besides being efficient, is also very flexible. All the parties involved can either work from home or any other location of their choice. With digital dictation on the rise, you get the opportunity to bring in and retain fresh resources who are accustomed to flexible work practices.
3. They Help Manage Workloads
With digital files, the transfer of files, as well as their prioritization, becomes fairly simple. It means that the work done by a pool of typists can easily be managed. If a person is on leave or sick, one can still share audio files between the transcribers evenly. As a result, you can free up some resources which can be assigned to some other tasks. Therefore, you can achieve more within a limited amount of time and resources.
4. They Provide Good Sound Quality and Speed
The modern digital dictation devices offer immaculate sound quality, as opposed to the sound quality in tapes. Moreover, devices such as the Olympus DS-9500 and Philips DPM8000 have the ability to record voices, even if the environment is too noisy. Furthermore, the user has the option to speed up the audio or slow it down when recording. Therefore, it becomes easier hearing and understanding the recorded voice.
5. They Are Cost Effective
Despite some initial setting up charges, digital dictation systems help you save a lot of money. Whether it is running your system or ongoing costs, digital dictation offers substantial cost savings.
These were just some of the many benefits of digital dictation for organizations. To learn more about digital dictation, you can get in touch with us.