Transcriptions demand time, precision and accuracy. Most transcription professionals rely on quality control process, which greatly reduces the chances of error. However, no matter how thorough the quality control process is, it cannot salvage an audio or video file that is poorly created. In this article, we will take a look at some of the mistakes that affect an accurate transcription.
So, let’s begin:
Using Substandard Equipment
Transcriptions related to law, medicine and academics comprise of words and phrases that are difficult to understand. Things can become even more difficult if the recording is made on an old micro-cassette recorder. It is better to spend a few bucks and get hold of high-quality equipment instead of wasting your precious time with old and faulty equipment. It is even better to switch to digital dictation rather than resorting to tapes.
Not Doing a Sound Check
Another unforgivable mistake that can ruin an otherwise immaculate transcription is skimping on a sound-check before the interview or the presentation. Before you begin, make sure to double check that the red button has been pressed and that there is no noise in the background by carrying out a sound check. Failing to do so can result in an inaudible file that even the best of transcribers will find difficult to decipher.
Not Presenting Relevant Documents
If you are dealing with complex materials, make sure to come up with relevant documentation as supporting resources. This will allow transcriptionists to find a clear meaning of the words you want them to transcribe for you. Even the best transcribers in business will have a hard time decoding industry-centric jargon. Therefore, make sure you provide them with the supporting documents.
Setting Unrealistic Deadlines
Providing the transcriber with a poor quality file without any supporting documentation and expecting them to deliver a transcribed file right away is extremely unrealistic. By pressurizing the transcriber to deliver sooner than humanly possible, you are compromising on the results. Considering the nature of the material that you are putting on the table, you need to give a transcriber some time to produce high-quality work.
Opting for Cheaper Options
A business transcription can also face monetary pressure. In such cases, businesses tend to cut costs and opt for a cheap transcription service. However, doing so, you will sacrifice the quality of transcription. Low cost equates to compromised quality, and that is something you don’t want.
These were some of the many mistakes the affect an accurate transcription. Therefore, make sure to ignore them at all costs. Furthermore, as discussed above, to maintain the accuracy of transcription, go for digital dictations rather than using tapes.